Document Controller - #10534508

Sega Elektrik

Date: 2 weeks ago
city: Sungai Petani, Kedah
Contract type: Contractor

- Copy, scan, and file various project-related documents, ensuring accuracy and compliance with project standards.
- Review and/or edit incoming and outgoing documents including contracts for completeness, accuracy, and compliance with project standards.
- Ensure that technical documents adhere to project specifications and regulatory requirements.
- Review and update technical documents such as manuals, workflows, project drawings, and other relevant materials.
- Distribute project-related copies to appropriate internal and external stakeholders as per project communication protocols.
- Establish and maintain records of transmittals for documentation traceability.
- Establish an effective systematic document control system in both physical and digital records.
- Implement efficient archiving practices for completed projects.
- Develop templates for future use to standardize document formats and streamline documentation processes.
- Retrieve files promptly upon request by employees and clients, maintaining an organized filing system.
- Manage the flow of documentation within the organization, ensuring timely access to relevant information and accurate filing, tracking, and retrieval of project-related documents.
- Implement a version control system for all project documents, ensuring that the latest revisions are accessible to the relevant team members.
- Maintain strict confidentiality around sensitive information and terms of agreements.
- Adhere to data protection regulations and project confidentiality requirements.
- Provide necessary support to project team members regarding document-related inquiries.
- Ensure compliance with ISO 9001 and ISO 45001 standards regarding document control and management.
- Maintain documentation in accordance with ISO standards, including version control, document numbering, and document retention.

Requirements and skills**
- Diploma or degree in Document Management, Project Management, or a related field.
- Proven work experience as a Document Controller or similar role
- Familiarity with project management and Malaysian engineering regulations, codes, and standards.
- Proficiency in document control software and tools.
- Knowledge of Electronic Document Management Systems (EDMS)
- Proficient typing and editing skills.
- Commitment to document accuracy
- Data organization, attention to detail, and ability to multitask.



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