Accounts Admin Assistant [5 days] - #10508726

• MRT Chan Sow Lin - KL
• 5 days work
• Career Progression Opportunities!

Interested applicants can also send your updated resume and allow our Consultant to match you with our Clients.

1. Office:
   • Answering of phone calls
   • Upkeep of office
   • Stationary, printing, postage etc
   • Annual leave, medical sick leave etc forms must have approval signed by supervisor and scan a copy in the shared folder.
   • Keep a record of individual employee annual leave, medical sick leave etc in excel file in the shared folder.
   • All any other administrative works as required.
2. Staffs Claims
   • Check and verify all claims submitted by staffs, scan a copy to Sandy for payment and save in shared folder – claim files.
   • Expenses claims to be submitted to Sandy latest by 25th of each month.
3. Petty Cash:
   • Issue petty cash voucher attached with receipt for all petty cash claims and get Mr. Tan to approve scan a copy to Sandy for payment.
   • Compute and file monthly petty cash expenses for reimbursement and submit to Sandy for payment latest by 25th of each month.
4. Sales / Accounts Receivable
   • Liaise with customers as when it’s needed by operation or sales department.
   • Invoicing: service form, delivery order, quotation, Purchase order, all documents relate to billing etc..
   • Generate invoice and dispatch the invoice and getting the customer to acknowledge receipt.
   • Scan all invoices and update on the shared folder in running number on invoice files.
   • Follow up on Customers’ payment due and ensure collection in time.
   • Recording of Service forms in running number according to customers and descriptions in shared folder.
   • Keep Track and Update Maintenance contract / Rental contract for quarterly and yearly billing.
   • Organize Filing system by customers’ invoices and related documents.
   • Scan/copy all quotations from sales department and update on shared folder quotation files.
   • Inventory : Keep track of stock movement and every end month submit stock to Sandy.
   • Shipment : Receiving goods and scan all shipping documents to Sandy.
5. Purchases / Accounts Payable
   • Liaise with sub-contractors and purchasing of projects.
   • Organize filing system by suppliers’ invoices and related documents
   • Ensure that all suppliers’ invoices preferably attached with delivery order, approved purchase requisition with job /quotation number indicated and acknowledged/signed by the requestor.
   • Scan a copy of the supplier invoice with necessary attachment to Sandy for payment and save in shared folder

Appreciate if you can include details below in the resume:

Current Address / Location:
Current salary:
Reason of leaving:
Expected salary:
Notice period:

Agensi Pekerjaan The Supreme HR Advisory Sdn Bhd
JTK Number: JTKSM 1252