Admin and Facility Management Assistant - #10509483

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams, and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and shape a better future for our customers We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability, or sexual orientation Join us. Let's care for tomorrow Note: Diversity of minds is an integral part of Allianz' company culture. One means to achieve diverse teams is a regular rotation of Allianz Executive employees across functions, Allianz entities and geographies. Therefore, the company encourages its employees to be motivated in gaining varied skills from different positions and to collect experiences from across Allianz Group

• Reporting to the Head of Operations Transformation & Support and working closely with all Head of Departments and Managers. The Admin & Facility Management Officer is assisting the different functions in the overall administrative duties and facilities-related activities. He or/ she will be undertaking assignments and duties to ensure effective and efficient organization operation of the department and working closely with all departments.

Job Responsibilities:


• Handle and check the office and groceries inventory to assure the inventory is sufficient. Assist, obtain and handle the office purchase order including office stationaries, office refreshment, groceries, business card requisition and other ad-hoc activities.

• Work closely with Inovoice Processing team to ensure smooth coordination of the office mailer room.

• Be the contact point for Entry / Exit process and make sure all actions are taken when employees join/leave. This includes using the relevant tools (CSC, GIAM, others) for IT related matters (email, ID, access rights, computer, phone, locker or drawer management, office access / car park cards attribution, and coordination of seating arrangement with managers.

• Coordinate the employee welfare activities such as birthday parties, festival luncheon or dinners, annual dinner, company trip, organizing flowers and gift delivery for newborn babies, hospitalization, bereavement and coordinating office decoration as whenever required.

• Ensure the office cleaning process is efficient and at the expected level and conduct regular inspections.
  Make sure meeting / training rooms, reception and other areas are in order.

• Maintain and update the office contact listing, vendor listing, supporting in contracts management, staff locker management, office cabinet and drawer’s key.
• Coordinate with IT and Facility service providers to ensure the necessary maintenance carry out regularly.

• Assist with Office safety requirements.
• Manage the invoice payment to IT and Facility service provider on time, follow up with Finance to track and monitor the regular payment timely to avoid Operation services interruption.

• Assist in daily general administration and proper filling for all correspondence or others office support actives.

• Perform other clerical duties and other ad-hoc tasks pertaining as and when required.

Requirements


• Minimum 3 years prior working experience in administration role or in similar capacity.

• Degree or Diploma in Business Studies/ Administration/ Facility Management or any related discipline

• Possess high level of integrity, resourceful and ability to work independent.

• Proficient in Microsoft office tools, i.e. Email, Excel, Words & PowerPoint.

• Excellent interpersonal and communication skills with ability to interact with all levels of employees.

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams, and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and shape a better future for our customers We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability, or sexual orientation Join us. Let's care for tomorrow Note: Diversity of minds is an integral part of Allianz' company culture. One means to achieve diverse teams is a regular rotation of Allianz Executive employees across functions, Allianz entities and geographies. Therefore, the company encourages its employees to be motivated in gaining varied skills from different positions and to collect experiences from across Allianz Group
Job Level: Professional Location: KUALA LUMPUR, Federal Territory of Kuala Lumpur, MY Area of Expertise: Customer Services & Claims Unit: Allianz Partners Employing Entity: AWP SERVICES SDN BHD Job Type: Full-Time Remote Job: Hybrid working Employment Type: Permanent ID: 45657 Position Cluster: