Executive/ Assistant Manager - #10522047

Quest International University

Date: 2 weeks ago

city: Ipoh, Perak

Contract type: Full time

Main Job Responsibilities:

Assist in managing the day to day operation of HR effectively and efficiently, focusing on building a positive working culture and improved quality of work.

Overseeing all recruitment efforts including but not limited to placing job ads, screening CVs, shortlisting candidate, coordinating interview appointments, attending interview etc.

Maintain and update career portal in social media like Linked, recruitment portal, company website, HR portal etc

Perform the administrative task of registering new hires, creating new files, preparing their workstation, medical insurance registration, staff ID, email registration, door access, etc.

Contribute to reviewing and improving HR SOP, work processes, policies & procedures.

Participate in and contribute towards quality improvement initiatives / programs / activities conducted at the department or University level as assigned

Develop, plan and conduct an on-boarding programme, including delivering of induction programme for new employees to ensure that they feel welcome and prepared in their new positions.

Provide administrative support to the division in the preparation of reports, schedules and various correspondences for internal records as well as required by authorities.

Handle and prepare documents required for audit, accreditation, MQA visits or other government visits. Maintain records and compile statistical reports as required.

Play an active role in staff engagement, employee relations and promote staff bonding, and plan staff welfare activities.

Identify, organise and coordinate training & development programme to meet staff training needs

Assist in managing Performance Management Systems to ensure performance management is conducted in line with the University’s requirements.

Perform any other related duties as may be assigned by the superior from time to time.

Required Skills/Abilities:

Bachelor’s degree in human resource management or any related discipline.

At least 3 years of working experience in HR, preferably in institution of higher learning.

Excellent communication skills with a good command of the English language

Good problem-solving and people management skills.

Strategic thinking and high result orientation

Good analytical ability and eye for details

Proactive and high-energy

Creative & innovative thinking and conceptualization skills.

IT literate with hands-on knowledge of MS Office – Excel, Word, Power Point.

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